MBBS Bye-Laws

EXAMINATION BYE-LAWS FOR MBBS PROFESSIONAL EXAMINATIONS

MBBS Professional examination is aimed at “to assess skills and knowledge acquired by students through class-room, field-work, and laboratory-work and bed side clinical practice” and “can be in the form of written examination, laboratory work or clinical assignment”. It should be “verifiable and transparent”.

A. PANEL OF EXAMINERS: While preparing the panel of examiners, Chairman, Board of examination shall ensure/note that:

  1. No person shall be appointed as an examiner in any of the subjects of the professional examination leading to and including the final professional examinations for the award of the MBBS degree unless he has taken at least five years previously, a doctors degree of a recognized University or an equivalent qualification in the particular subject as per recommendation of the Council on teachers’ eligibility qualifications and has had at least five years of total teaching experience in the subject concerned in a college affiliated to a recognized University at a faculty position.
  2. There shall be at least four examiners for 100 students, out of whom not less than 50% must be external examiners, the senior most internal examiner will act as the Chairman and coordinator of the whole examination programme so that uniformity in the matter of assessment of candidates is maintained.
  3. Nonmedical scientists engaged in the teaching of medical students as whole time teachers, may be appointed examiners in their concerned subjects provided they possess requisite doctorate qualification and five years teaching experience of medical students after obtaining their postgraduate qualification. Provided further that the 50% of the examiners (Internal & External) are from the medical qualification stream.
  4. The internal examiner in a subject shall not accept external examiner ship for a college from which external examiner is appointed in his subject.
  5. External examiners shall rotate at an interval of 2 years.
  6. There shall be a Chairman of the Board of paper-setters who shall be an internal examiner and shall moderate the question.
  7. Except Head of the department of subject concerned in a college/ institution, all other with the rank of Associate Professor or equivalent and above with requisite qualification and experience shall be appointed internal examiners by rotation in their subjects; provided that where there are no posts of Associate Professor, then an Assistant Professor of 5 years standing as Assistant Professor may be considered for appointment as examiner.
  8. Chairman, BoS shall ensure correct address, e-mail and mobile phone number of examiners before communicating the panel to the Dean.
  9. For practical examination, external examiner shall not be from the same University and preferably be from outside the state.
  10. The board shall propose at least five names of external examiners for practical, so that the other examiner may be called in case the approved examiner is not available on the date of examination. HOD shall ensure that examiner for practical is informed well in time.
  11. BoS shall also propose the internal faculty to serve as internal examiner for practical examination. This will be in addition to external examiner appointed for practical examination.
  12. The panel of examiners shall be approved by the competent authority or a person nominated by him or by the Dean with prior approval of the competent authority.

B. Setting of question papers for Professional examination:

  1. HODs may be asked to conduct Board of Studies (BoS) meetings for the professional examination at the earliest and submit the panel to the Dean at least three months before the scheduled examination.
  2. The cut off dates for various professional exams will be MBBS Ist Professional Examination – 15th April MBBS IInd, III Part –I & III Part II Professional Examination-1st September The panel for regular and supplementary examinations for a particular year may be got prepared and recommended by the BoS in one sitting. This will give ample time to Dean to get the Q papers prepared on time and allow sufficient time for moderation and printing.
    The panel communicated to the Dean of the Faculty may be got approved by Dean by the competent authority by Ist  May for First Professional and Ist  October for IInd, III Part I & III Part II  examination. Competent authority may like to authorize the Dean for appointing the examiners or nominate a person to assist Dean in the process. Whichever is the case, approval may be obtained well in time and requests to set question papers may be communicated to the examiner by 2nd  week of May ( Ist professional ) and 2nd  week of October for IInd, III Part I & III Part II  examination.
  3. Question papers will be set by external examiners appointed by competent authority. Dean of HIMSR should ensure that an examiner is not asked to set question papers for more than two consecutive years

C. Moderation and printing:

  1. Head of the Department will moderate the question papers received from external examiners before sending the question paper for printing. This should be at least 2 weeks before the examination. He/ she will ensure that all questions fall within the prescribed syllabus. He/ she will be responsible for ensuring uniformity in format. The format of question paper and the distribution of marks in each subject shall be as per the rules of graduate medical education of Medical Council of India. Only 30% of the paper can be changed during moderation.
  2. The moderated question papers shall be typed in the examination cell by the person appointed by the dean for the same. It will be printed through the office of the controller of Examination. The printed papers shall be sealed in an envelope which will be duly signed by the persons under whose supervision the paper was printed and by the Dean of the Faculty. Dean shall be responsible for keeping the sealed envelopes in his/her custody and make it available to the Superintendent / Dy. Superintendent of examination on the day of examination for that paper.

D. EXAMINATION RULES:

  1. Theory papers will be prepared by the external examiners as prescribed. Nature of questions will be short answer type/objective type and marks for each part indicated separately. Question papers should preferably be of short structure/objective type.
  2. Practical’s/clinicals will be conducted in the laboratories or hospital wards. The objective will be to assess proficiency in skills, conduct of experiment, interpretation of data and logical conclusion. Clinical cases should preferably include common diseases and not esoteric syndromes or rare disorders. Emphasis should be on candidate’s capability in eliciting physical signs and their interpretation. Clinical cases/practicals shall take into account common diseases which the student is likely to come in contact in practice. Rare cases/obscure syndromes, long cases of neurology shall not be put for final examination.”

E. TIMING OF THE PROFESSIONAL EXAMINATIONS:

There shall be one main examination in a year and a supplementary to be held not later than 6 months after the publication of its results.
Universities Examinations shall be held as under:-

a) First Professional:- In the second Semester of Phase 1 training, in the subjects of Anatomy, Physiology and Bio-Chemistry.
b) Second Professional:- In the Fifth Semester of Phase II training, in the subjects of Pathology, Microbiology, Pharmacy and Forensic Medicine.
c) Third Professional: – Part 1– in the Seventh Semester of Phase III, in the subjects of Ophthalmology, Oto-rhino-laryngology and Community Medicine.
c) Third Professional:- Part II-(Final Professional) – At the end of Phase III training in the subjects of Medicine, Surgery, Obstetrics & Gynecology and Pediatrics.
Results of all university examinations shall be declared before the start of teaching for next semester.

Note:
i) Passing in Ist Professional is compulsory before proceeding to Phase II training.
ii) A student who fails in the IInd professional examination, should not be allowed to appear IIIrd Professional Part I examination unless he passes all subjects of IInd Professional examination.
ii) Passing in IIIrd Professional (Part-1) is compulsory for being eligible for IIIrd Professional (Part II) examination

F. MARKS DISTRIBUTION:

In each theory as well as practical course 80% marks shall be for annual University examination and 20 % marks for internal assessment. The distribution of marks for each of the four professional examinations will be as detailed below.

a) First Professional examination: (Pre-clinical Subject):-

i) Anatomy:
Theory – Two papers of 50 marks each
(One applied question of 10 marks in each paper)
100 marks
Oral (Viva) 20 marks
Practical 40 marks
Internal Assessment (Theory 20 + Practical 20) 40 marks
Total 200 marks
ii) Physiology including Biophysics
Theory – Two Papers of 50 marks each
(One applied question of 10 marks in each paper)
100 marks
Oral (Viva) 20 marks
Practical 40 marks
Internal Assessment (Theory 20 + Practical 20) 40 marks
Total 200 marks
iii) Biochemistry
Theory – Two Papers of 50 marks each
(One applied question of 10 marks in each paper)
100 marks
Oral (Viva) 20 marks
Practical 40 marks
Internal Assessment (Theory 20 + Practical 20) 40 marks
Total 200 marks

Pass: In each of the subject, a candidate must obtain 50% in aggregate with a minimum of 50% in theory including orals and minimum of 50% in practical.

b) Second Professional Examination: (Para-Clinical Subject):

i) Pathology:
Theory – Two Papers of 40 marks each
(One applied question of 10 marks in each paper)
80 marks
Oral (Viva) 15 marks
Practical 25 marks
Internal Assessment (Theory 15 + Practical 15) 30 marks
Total 150 marks
ii) Microbiology:
Theory – Two Papers of 40 marks each
(One applied question of 10 marks in each paper)
80 marks
Oral (Viva) 15 marks
Practical 25 marks
Internal Assessment (Theory 15 + Practical 15) 30 marks
Total 150 marks
iii)Pharmacology:
Theory – Two Papers of 40 marks each
(One applied question of 10 marks in each paper)
80 marks
Oral (Viva) 15 marks
Practical 25 marks
Internal Assessment (Theory 15 + Practical 15) 30 marks
Total 150 marks
iv) Forensic Medicine:
Theory – One Paper of 40 marks each
(One applied question of 10 marks in each paper)
80 marks
Oral (Viva) 10 marks
Practical/Clinical 30 marks
Internal Assessment (Theory 10 + Practical 10) 20 marks
Total 100 marks

Pass: In each of the subject, a candidate must obtain 50% in aggregate with a minimum of 50% in theory including orals and minimum of 50% in practical/clinical.

b) Second Professional Examination: (Para-Clinical Subject):

c) Third Professional (Clinical subjects):
Part – I : To be conducted during end period of seventh semester

i) Ophthalmology:
Theory: One paper
(Should contain one question on pre-clinical and Para-clinical aspects, of 10 marks)
40 marks
Oral (Viva) 15 marks
Clinical 30 marks
Internal Assessment (Theory 10 + Practical 10) 30 marks
Total 100 marks
ii) Oto – Rhino – Laryngology:
Theory: One paper
(Should contain one question on pre-clinical and Para-clinical aspects, of 10 marks)
40 marks
Oral (Viva) 15 marks
Clinical 30 marks
Internal Assessment (Theory 10 + Practical 10) 30 marks
Total 100 marks
iii) Community Medicine including Humanities:
Theory: Two papers 60 marks each
(Including problem solving, applied aspects of management at primary level including essential drugs, occupational (agro based) diseases, rehabilitation and social aspects of community).
120 marks
Oral (Viva) 10 marks
Practical/ Project evaluation 30 marks
Internal Assessment (Theory 20 + Practical 20) 40 marks
Total 200 marks

Pass: In each of the subject, a candidate must obtain 50% in aggregate with a minimum of 50% in theory including orals and minimum of 50% in practical/clinicals.

b) Second Professional Examination: (Para-Clinical Subject):

PART – II: To be conducted during end period of nineth semester

i) Medicine:
Two papers of 60 marks each
Paper 1 – General Medicine
Paper 2 – General Medicine (including Psychiatry, Dermatology and S.T.D.)
(Shall contain one question on basic sciences and allied subjects)
120 marks
Oral (Viva) Interpretation of X-ray, ECG etc. 20 marks
Clinical (Bed side) 100 marks
Internal Assessment (Theory 30 + Practical 30) 60 marks
Total 300 marks
ii) Surgery:
Two papers of 60 marks each
Paper 1 – General Surgery (Section 1), Orthopedics (Section 2)
Paper 2 – General Surgery (including Anesthesiology, Dental diseases and Radiology)
(Shall contain one question on basic sciences and allied subjects)
120 marks
Oral(Viva) Interpretation of investigation data 20 marks
Clinical (Bed side) 100 marks
Internal Assessment (Theory 30 + Practical 30) 60 marks
Total 300 marks
iii) Obstetrics and Gynecology:
Two papers of 40 marks each
Paper 1 – Obstetrics including social obstetrics.
Paper 2 – Gynecology, Family Welfare and Demography
(Shall contain one question on basic sciences and allied subjects)
80 marks
Oral (Viva) including record of delivery cases (20 + 10) 30 marks
Clinical 50 marks
Internal Assessment (Theory 20 + Practical 20) 40 marks
Total 200 marks

G. CONDUCT OF EXAMINATION:

  1. Date sheet should be notified and displayed on the Department notice board at least 30 days before the examination.
  2. Students appearing for examination should be informed in advance, by way of notice board or putting a line in the date sheet, asking them not to bring mobile phone and any other objectionable material to the examination hall on the day of examination. If brought, such items will not be allowed in examination hall and University will not be responsible for these items in any manner.
  3. It would be ideal if date-sheet is prepared in such as way that most students give there examination at one time and one place; instead of holding examination in small rooms.
  4. The names of persons proposed by the Dean to act as Superintendent / Dy. Superintendent and the list of invigilators and other staff engaged in examination should reach the office of the Controller of examination at least two weeks before the commencement of examination to obtain the approval of the competent authority and notification
  5. The office of the Controller of examination shall be authorized to constitute Flying squads during the examinations to ensure check on unfair means. Approval for members of the flying squad shall be obtained from the competent authority by the CoE. Time table for raids by the Flying squads shall be prepared by the office of the undersigned in strict confidentially. Members of Flying squads shall be expected to ensure complete secrecy.

H. EVALUATION OF ANSWER SCRIPTS:

  1. The answer sheets will be handed over to all the four examiners during practical examination and examiners are expected to check and submit the compiled result on the last day of the practical examination.

Note:

  • As per UGC guidelines on Academic Reforms in Universities 2009, “answer-books or sheets are to be ‘encoded’ (before being passed on to examiner / evaluator and decoded (before tabulation)”.

I. CODING/DECODING AND TABULATION WORK:

  1. In tune with the UGC guidelines stating that “The candidates’ answer-sheets need to be assigned confidential codes, that is, they are encoded, before being passed on for evaluation/assessment”, coders and decoders will be appointed for all papers.
  2. All coding/decoding and tabulation work shall be done by the teachers whose names are pre-approved by the competent authority. The pool of teachers for this work shall be prepared by the CoE. Dean of the Faculties shall be required to submit the names of teachers who may be assigned these works.
  3. Marks will be got entered into the system by two independent tabulators, already got approved by the competent authority, under the overall supervision of the Dean. Tabulators will be assisted by the System analyst and the Dealing Assistant responsible for that Faculty.

J.INTERNAL ASSESSMENT:

Deans/Heads shall ensure that the internal assessment (IA) is continuous and, as circulated earlier by this office, consist of the following components: Internal Assessment:

  1. It shall be based on day to day assessment (see note), evaluation of students assignment, preparation for seminar, clinical case presentation etc.
  2. Regular periodical examinations shall be conducted throughout the course. The question of number of examinations is left to the institution.
  3. Weightage for the internal assessment shall be 20% of the total marks in each subject.
  4. Student must secure at least 35% marks of the total marks fixed for internal assessment in a particular subject in order to be eligible to appear in final University examination of that subject.
  5. v) The answer books of the sessional tests shall be shown to the students and taken back with their signatures on these. The sessional test answer books shall be retained in the department till the end of the academic term.
  6. vi) A regular record of the marks for sessional tests conducted in an academic year shall be maintained by the teacher concerned/ Head of Department for each student

Attendance:

Attendance 75% attendance in a subject for appearing in the examination is compulsory inclusive of attendance in non-lecture teaching i.e. seminars, group discussions, tutorials, demonstrations, practical’s, hospital (Territory Secondary, Primary) posting and bed side clinical etc.

  1. All students must attend every lecture and practical class. However to account for late joining or other such contingencies, the attendance requirement for appearing in the examination shall be a minimum of 75% of the classes actually held.
  2. In order to maintain the attendance record of a particular course, a roll call will be taken by the teachers in every scheduled lecture and scheduled practical class (every scheduled practical class will count as one attendance unit, irrespective of the number of contact hours).
  3. The teacher in-charge will consolidate the attendance record for the lectures and practical’s for each term and submit it to the dean’s office for uploading on the website.
  4. d) The statements of attendance of students shall be displayed on the Department notice board at the close of each semester given in the Academic calendar. A copy of the same shall be sent to the Head of Department/ Office of the Dean of Faculty for record. Notice displayed on notice board shall be deemed to be a proper notification and no individual notice shall be sent to students.
  5. The students with less than 75% attendance of the lectures and practical’s separately in each subject/ course in an academic year shall be detained from appearing in the Annual University examination. The Dean of Faculty concerned may consider application for the condonation of attendance on account of any other extenuating circumstances, provided the request is duly supported by documentary evidence.

K. REVALUATION OF ANSWER SHEETS: REVALUATION IS NOT PERMITTED ONLY RETOTALING WILL BE ALLOWED

  1. Student should apply for re-totaling within 2weeks of declaration of results.
  2. Re-totaling in Practical Examination is not applicable.
  3. Fee for Re-totaling is Rs.2500/-per paper.
  4. Application for Re-totaling received after 15 days from the date of issue of result shall not entertained.

GRACE MARKS:

Grace Marks up to a maximum of five marks may be awarded in theory to a student who has failed in theory only in one subject but has passed in all other subject. This will not be applicable to students appearing in supplementary examination.